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Course Outline

Word Intermediate Class

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After our Word Introduction class, you know the basics. And now it's time to expand your skill set with our Word Intermediate training, which will give you the added control you want over your documents - especially when it comes to formatting your content, and adding tables or graphics. This course is specifically designed for those who already have a working knowledge of Word, and covers Word styles and templates, as well as the best techniques to apply sophisticated layouts. We'll also teach you how to share your documents with others, safely and efficiently.

Using Styles in Microsoft Word

One of the most effective ways to ensure polish and professionalism in your documents is to present a unified overall look or style. Word Styles make it easy to apply consistent formatting within and across documents. And you will learn how to control and prevent those unexpected formatting "surprises"! We will take you through how to:

  • Create easy-to-apply formats for paragraphs or individual characters
  • Create and manage styles in a document, and export styles to other documents
  • Save time by setting up custom style defaults that work for you
  • View your content in Outline mode or Full Screen Reading mode
  • Use the Document Map and Thumbnails panes

Creating Sections & Columns with Word

This part of the training is all about controlling the flow of text in your document. We will look at how to set up "sections" which allow you to easily apply different layouts, headers, footers, and other defaults to different parts of the same document. This is particularly helpful in larger documents: for example, you can use sections to easily separate the formatting of title pages from other parts of a proposal, or set up a different look for the opening pages of chapters in a book. Our experienced instructor will teach you how to:

  • Insert, view, and delete section breaks
  • Organize pages and sections with headers, footers, and page numbers
  • Format text into columns
  • Adjust the spacing between columns, and insert and delete column breaks
  • Create eye-catching headlines that span multiple columns

Formatting Tables in Microsoft Word

Tables are another powerful Word tool you can use to structure your content in easy-to-follow, elegant layouts. Both Word 2007 and Word 2010 provide a number of built-in formatting options specifically for tables. And with Word formulas, you can even take your tables beyond text presentation and implement simple data operations without having to leave Word. In this section, you will learn how to:

  • Position and fit your text into tables: align and orient text, merge and split cells, change row heights and column widths
  • Select your own colors for table borders and cell shading
  • Quickly sort data in a table
  • Avoid laborious typing with a repeating header row
  • Use formulas in tables
  • Choose from Word's built-in table styles

Printing Labels & Envelopes in Word

The Word 2007/2010 Intermediate training introduces you to one of Word's main time-savers if you have to produce any kind of mailing like client or student outreach letters. Word can save you hours of work by automating the process of creating the labels and envelopes you need. Find out how to:

  • Print labels for a single recipient
  • Import addresses from Outlook
  • Print an envelope for a single recipient

Using Templates and Building Blocks

Once you have mastered Word Styles, the next step is to organize and save the styles you use often into a template. This is useful when there are particular types of documents or content that you find yourself creating repeatedly - such as fax cover sheets or form letters, to name just two examples. You can save styles and layouts, watermarks, headers, footers, and even pre-typed content as a template to speed things up. This section will show you how to:

  • Create a new document from a template
  • Create a custom template with your own styles
  • Streamline your work with Word "building blocks"
  • Protect your content with passwords
  • View and edit your document's properties and statistics

Adding Graphics in Microsoft Word

Graphics can enliven your documents and clarify topics that are difficult to fully explain in words. The Word Intermediate training will show you all the tips and tricks of dealing with graphics so you have full control over placement and appearance. After this class, you will manipulate graphics with confidence. In the comfort of our supportive classroom environment, you will get to experiment with how to:

  • Create and format different diagrams using built-in Word tools
  • Add text to a SmartArt graphic or shape
  • Create powerful images with Word shapes
  • Convert a shape into a text box and link multiple text boxes
  • Separate text box formatting from text formatting
  • Change the stacking order and alignment of objects for powerful effects
  • Create stand-out text with WordArt, drop caps, and pull quotes

Managing Document Revisions

You will not always be the only person working with or making changes to a document. Word 2007/2010 supports working on documents in a team environment with a wide variety of extremely helpful tools that help you track, review, and control changes. You will get hands-on experience with how to:

  • Stay in control by setting up change tracking
  • Personalize Word and limit which reviewers' comments you see
  • Restrict who can edit a document
  • Merge changes from multiple documents
  • Add, merge, print, and delete comments

Implementing Web Features in Word

The Internet has become an integrated part of daily business - and Microsoft Word makes it easy for you to stay connected with a number of tools that make use of web technologies in exciting and helpful ways. We will teach you how to:

  • Easily view and save documents as Web pages
  • Send documents via e-mail
  • Edit the Web page title people will see in the web browser
  • Set up your specific Web options
  • Open HTML documents for viewing in a browser or editing in Word
  • Insert and use hyperlinks to web pages or any files


  • a strong understanding of Microsoft Windows file management
  • the concepts of right-clicking and object property selection
  • successful completion of Microsoft Word Intro class or equivalent experience

Revised 1/14/16